Tuesday, May 22, 2012

Animal Welfare Act

The Animal Welfare Act (Laboratory Animal Welfare Act of 1966, P.L. 89-544) was signed into law by President Lyndon B. Johnson on August 24, 1966.[1] It is the only Federal law in the United States that regulates the treatment of animals in research and exhibition. Other laws, policies, and guidelines may include additional species coverage or specifications for animal care and use, but all refer to the Animal Welfare Act (otherwise known as the "AWA") as the minimally acceptable standard for animal treatment and care. The USDA and APHIS oversee the AWA and the House and Senate Agriculture Committees have primary legislative jurisdiction over the Act. Animals covered under this Act include any live or dead cat, dog, hamster, rabbit, nonhuman primate, guinea pig, and any other warm-blooded animal determined by the Secretary of Agriculture for research, pet use or exhibition.[2]

As enacted in 1966, the AWA required all animal dealers to be registered and licensed as well as liable to monitoring by Federal regulators and suspension of their license if they violate any provisions of the Animal Welfare Act and imprisonment of up to a year accompanied by a fine of $1,000.[1] All facilities covered by the Animal Welfare Act were required to establish a specialized committee that included at least one person trained as a veterinarian and one not affiliated with the facility. Such committees were to regularly assess animal care, treatment, and practices during research, and were required to inspect all animal study areas at least twice a year. The committees were also required to ensure that alternatives to animal use in experimentation would be used whenever possible.

Although hygienic living conditions were necessary for animals not during experimentation to prevent unintentional infection, there were no such provisions against intentionally infecting animal subjects with disease for the purpose of the experiment.

Research facilities are those that use animals for teaching, experimentation, surgery, or testing purposes. Research facilities must be registered, and include state and local government-run research laboratories, universities, and colleges, diagnostic laboratories, and pharmaceutical firms. Federal facilities, elementary and secondary schools, and agricultural research institutions are among those exempt from registration. AWA requires researchers to provide anesthesia or pain-relieving medication to minimize the pain or distress caused by the experiment

Exclusions

There is much debate as to the actual definition of an animal, but for the purpose of AWA, birds, rats, mice, horses, and other farm animals were excluded from its protection as initially legislated in 1966.[1] The most commonly used animals in laboratories are rats and mice, and therefore they were not regulated in the original law. Purpose-bred rats of the genus Rattus and mice of the genus Mus are not covered by the Animal Welfare Act, but are regulated under PHS policy which applies only to research receiving federal funding from certain federal agencies, including the NIH. These are not federal laws but conditions of funding.

Certain conditions are also excluded from coverage by AWA. Animals that are killed prior to usage, such as frogs used in a biology class, are also not included, so long as they are killed humanely.

Facilities that do not receive Federal funding, such as bear armories, were also not covered by the Act.

The act was amended to include all warmblooded animals in 1970.

http://en.wikipedia.org/wiki/Animal_Welfare_Act_of_1966

Sample Test 7

1. Federal Procurement and Federal Assistance can both be used for solely supporting a nonfederal
party in the conduct of a public or private program.

a. True
b. False

2. The overall guiding principle of __________ is to have an acquisition system that can
satisfy customer's needs yet minimize administrative overhead without sacrificing integrity,
fairness, openness and public policy objectives.

a. Federal Commons
b. Grants.gov
c. Egrant
d. FAR
e. None of the above.

3. In order for a contractor to be awarded a federal contract, he must comply with the
provisions set forth by (choose all that apply):

a. Federal Commons
b. Grants.gov
c. FAR
d. Egrant
e. None of the above

4. Which of the following aims at deterring subcontractors from making payments and
contractors from accepting payments for the purpose of improperly obtaining or
rewarding favorable treatment in connection with a prime contract or a subcontract relating
to a prime contract?

a. The Anti-Kickback Act of 1986
b. The Anti-Corruption Act of 1986
c. The Anti-Kickback Act of 1988
d. The Anti-Corruption Act of 1988
e. None of the choices.

5. It is the ___________ that dictate the way in which a contractor must maintain its
accounting system
.
a. CAS
b. GASB
c. GSP
d. IAS
e. None of the choices.

6. Which of the following acts would require that certain contracts contain a clause specifying
that no laborer or mechanic doing any part of the work contemplated by the contract would
be required or permitted to work more than a certain number of hours in any workweek?

a. Contract Work Hours and Safety Standards Act
b. Contract Work Safety Act
c. Contract Work Health Standards Act
d. Privacy Act of 1974
e. Freedom of Information Act
f. There is no such act.
g. None of the choices.

7. The Walsh-Healey Public Contracts Act deals with issues on (choose all that apply):
a. minimum wages
b. maximum hours
c. child labor
d. convict labor
e. safe and sanitary working conditions

8. When an agency contracts for the design, development, or operation of a system of records
on individuals on behalf of the agency to accomplish an agency function, the agency must
apply the requirements of which of the following acts?

a. Contract Work Safety Act
b. Contract Work Health Standards Act
c. Privacy Act of 1974
d. Privacy Act of 1978
e. Freedom of Information Act of 1982
f. None of the choices.

9. One may use what kind of clause to require that one party indemnify the other when certain
expenses are incurred?

a. indemnity
b. saving
c. liquidated damage
d. time is of the essence
e. costs are of the essence
f. None of the choices.

10. Which of the following is an important tool you may use to measure and track the flow of
cash into and out of your operation?

a. cash flow statement
b. balance sheet
c. profit account
d. trial balance
e. None of the choices.


ANSWERS:
1. b.; 2. d; 3. c. 4. a;5. a; 6. a; 7. ALL, 8. c; 9. a; 10. a.


Subcontracts and Subawards

Critical Clauses:
  • Scope of Work
  • Terms of payment
  • Copyright, data rights, patent rights
  • Indemnity
  • Termination
    Special sponsor restrictions
  • Sole source

Procurement



Procurement:
  • Governed by A-110 (2 CFR 115) and A-21 or A-122 (2 CRF 220)
  • Mechanism for procurement:
    • Purchase Orders
    • Subcontracts
    • Consulting Contracts
Procurement: Written Policies and Procedures:
  • Cognizant of policies and procedures governing procurement of goods & services
  • Familiar with cost principles and procurement procedures described by federal regulations
  • Trained in institution's policies and requirements imposed by external sponsors
  • Vendor relationships with institution employees reviewed to prevent conflict of interest in selection
  • Procedures in place to detect, prevent & report kickbacks as required by Federal regulations

Procurement: OMB Circular A-110A 102 & FARs
  • Bid system provides competitive procurement & justification for accepting other than lowest bid
  • Criteria for sole-source acquisition
  • Policies to encourage procurement from small, minority, disadvantaged and/or women-owned businesses
  • Policies to identify debarred/suspended vendors
  • Documentation maintained for certified cost or pricing data as applicable
  • Documentation maintained indicating that costs analysis was performed as necessary
  • System in place to avoid purchase of unnecessarily duplicative equipment
  • As appropriate, contracts & agreements for the most frequently purchased items and services are developed to reduce errors in pricing or lost opportunity costs, improve services and reduce re-order cycle times
  • Retention of financial and administrative records as regulated by OMB Circulars and FARs
  • All records pertinent to an award retained for a period of three years from the date of the final expenditure





Sample Test 6

1. Which of the following is used to prepare a report of federal cash transactions?
a. SF272
b. SF270
c. SF269
d. External Invoices

2. Which of the following is used to prepare quarterly, semi-annual, annual, or end reports? 
a. SF272
b. SF270
c. SF269
d. External Invoices

3. Which of the following is used to request for an advance or reimbursement?
a. SF272
b. SF270
c. SF269
d. External Invoices

4. The federal fiscal year begins:
a. January 1
b. April 15
c. July 1
d. October 1

5. According to OMB Circular A-21, costs incurred prior to the project start date are:
a. unallowable
b. allowable if they are less than 90 days
c. allowable only if approved by OMB
d. allowable only if approved by the sponsoring agency

6. An IRB is required to have at least:
a. 3 members
b. 4 members
c. 5 members
d. 7 members

7. As required an IACUC Committee must contain all but one of the following
a. a Doctor or Veterinary Medicine
b. a practicing scientist experienced in research with animals
c. the Director of the institution's animal care facility
d. a person not affiliated with the institution

8. How often is an ACUC Committee required to meet?
a. once every six months
b. once every twelve months
c. once every three years
d. whenever the required quota of protocol are ready for review

9. Which of the following would serve the purpose of inviting proposals and specifying the
general terms and conditions under which the relevant award can be made?

A. RFP
B. RFQ
C. RFQ
D. BAA
E. BEC
F. None of the choices.

10. Which of the following correctly describes FirstGov?
A. It is a public-private partnership
B. It is a public NGO.
C. It is a private NGO.
D. It is the organization that runs the Federal Commons.
E. None of the choices.

ANSWERS:
1. a.; 2. c.; 3. b.; 4. d; 5. b; 6. c.; 7. c.; 8. a. 9. a.; 10. A.

Monday, May 21, 2012

Sample Test 5


1.  Under a federal contract, which of the following is a reason for termination for default?
a. Untimely performance
b. Budget revision
c. Cost overruns
d. Inadequate performance on another contract

2.  State and local governments are subject to which of the following OMB Circulars?
a. 2 CFR 220 (A-21)
b. A-102
c. 2 CFR 230 (A-122
d. A-133

3. "Just in time" initiatives postpone the submission of which of the following items until a decision to make an award is reached?
a. Full proposal
b. Budget justification
c. Certifications and representations.
d. Research background of principal investigator.

4. The National Institutes of Health requires a written description of a program for providing instruction in the responsible conduct of research for:
 a. program project grants.
 b. competing research project grants.
 c. noncompeting research project grants.
 d. Institutional National Research Service Awards

5. A facilities and administrative cost (indirect cost) may be a direct cost if:
a. it meets the definition of allocable.
b. "unlike circumstances" are present.
c. normally allowable on federal or federal flow-through awards.
d. the award activities are like those generally charged as facilities and administrative costs (indirect costs)

6. Standards for handling radioactive materials are developed and  monitored by the
a. Nuclear Regulatory Commission.
b. Environmental Protection Agency.
c. Centers for Disease Control and Prevention
d. Occupational Safety  and Health Administration.

7. Which of the following is essential to a Chemical Hygiene Plan?
a. Material Safety Data Sheet (MSDS) file
b. Monthly fire and safety drills
c. Public information program
d. Federal Food and Dru Administration inspection

8. In the event of a cost overrun by a subcontractor, who would be held responsible by the funding source?
a. Subcontractor only.
b. Prime contractor only.
c. Project director and subcontractor
d. Project director and prime contractor


9. Which of the following information must be included in the notification by a federal officer to the contractor to terminate a contract for convenience?
a. Signature of program officer
b. The effective date of the contract
c. A citation of the contract clause authorizing the termination
d. a  specific statement defining the reason for the termination notice

10. Cost Accounting Standards (CAS) must be applied to awards
a.  without federal funding
b. received from any funding source
c. for  federal contracts over $500,000.
d. For all federal awards covered by CFR 230 (OMB Circular A-122)



ANSWERS:
1. a;  2. b; 3. c.; 4. d; 5. a; 6. a. 7. a.; 8. d.; 9. c; 10. c.



Copeland "Anti-Kickback" Act

 (18 U.S.C.874 and 40 U.S.C 276c).  All contracts and subgrants in excess of $2000 for construction or repair awarded by recipients and subrecipients shall include a provision for compliance with the Copeland "Anti-Kickback" Act (18 U.S.C. 874), as supplemented by Department of Labor regulations (29 CFR part 3, "Contractors and Subconractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States").

The Act provides that each contractor or subrecipient shall be prohibited from inducing, by any means, any person employed in the contraction, completion, or repair of public work, to give up any part of the compensation to which he is otherwise entitled. The recipient shall report all suspected or reported violations to the Federal awarding agency.

Sunday, May 20, 2012

Davis-Bacon Act

as amended (40 U.S.C. 276a to a-7). When required by Federal program legislation, all construction contracts awarded by the recipients and subrecipients of more than $2000 shall include a provision for compliance with the Davis-Bacon Act (40 U.S.C.276a to a-7) and as supplemented by Department of Labor regulations (29 CFR part 5, Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction"). Under this Act, contractors shall be required to pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor.  In addition, contractors shall be required to pay wages not less than once a week. The recipient shall place a copy of the current prevailing wage determination issued by the Department of Labor in each solicit ion and the award of a contact shall be conditioned upon the acceptance of the wage determination.  The recipient shall report all suspected or reported violations to the Federal awarding agency.


A law that sets wage rates for laborers employed by contractors working for the federal government.

The Common Rule


The Common Rule is a rule of ethics regarding biomedical and behavioral research involving human subjects in the United States. These regulations governing Institutional Review Boards for oversight of human research came into effect in 1981 following the 1975 revision of the Declaration of Helsinki, and are encapsulated in the 1991 revision to the U.S. Department of Health and Human Services Title 45 CFR 46 (Public Welfare) Subparts A, B, C and D. Subpart A ("The Common Rule") is the baseline standard of ethics by which any government-funded research in the US is held, and nearly all academic institutions hold their researchers to these statements of rights regardless of funding

Shelby Amendment

Introduction


In the late 1990's, proponents of government transparency made several attempts to increase public access to federally-funded scientific data. The impetus for this movement arose largely from the private sector's frustration over the inaccessibility of data used to support regulations, best exemplified by the controversy surrounding the 1997 Environmental Protection Agency (EPA) air pollution standards.1 Sympathetic policy makers claimed that, considering the financial burden they were often asked to impose on businesses, they deserved a chance to inspect the data underlying controversial regulations. Scientists and academic institutions warned that while increasing openness was a valid aim, the privacy of research subjects and the preservation of scientific autonomy should be paramount.

The Shelby Amendment


Inserted in the Treasury, General Government, and Civil section of Fiscal Year (FY) 1999's Omnibus Appropriations Bill (Public Law 105-277) was a provision to change a federal regulation in order to allow broader access to federally-funded research data. The provision, called the Shelby Amendment after its sponsor, tasks the Office of Management and Budget (OMB) to change OMB Circular A-110 so that all federally-funded research data can be accessed through the mechanisms set forth in the Freedom of Information Act (FOIA).
The provision reads:
"Provided further, That the Director of OMB amends Section __.36 of OMB Circular A-110 to require Federal awarding agencies to ensure that all data produced under an award will be made available to the public through the procedures established under the Freedom of Information Act."
The bill was passed by Congress and signed by the President, but many groups complained about the lack of debate on the measure and the secrecy under which it was proposed.2 The office of Senator Richard Shelby (R-AL), however, pointed to the related colloquies that had been held on the Senate floor, and noted that similar legislation had been proposed several times before.3 Still, many opponents of the Amendment bemoaned the lack of substantive debate on such an important topic, and launched a fight to overturn the provision, among them Rep. George Brown, Jr. (D-CA) who unsuccessfully tried to repeal the provision.4

Proposed Revision of A-110


OMB subsequently filed a proposed revision in the Federal Register on February 4, 1999 and allowed for a 60-day public comment period before taking further action. OMB's proposed revision focused exclusively on published research used to support federal regulations. It read:
"Pursuant to the direction of Pub. L. 105-277, OMB hereby proposes to amend Section __.36 of OMB Circular A-110 to read as follows: (c) The Federal Government has the right to (1) obtain, reproduce, publish, or otherwise use the data first produced under an award, and (2) authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. In addition, in response to a Freedom of Information Act (FOIA) request for data relating to published research findings produced under an award that were used by the Federal Government in developing policy or rules, the Federal awarding agency shall, within a reasonable time, obtain the requested data so that they can be made available to the public through the procedures established under the FOIA. If the Federal awarding agency obtains the data solely in response to a FOIA request, the agency may charge the requester a reasonable fee equaling the full incremental cost of obtaining the data."

Public Response to the Proposed Revision


OMB received over 9,000 comments on its proposed revision, with 55 percent of the respondents favoring the changes.5 Some heralded the move as a boon to the economy, claiming that it would help to "avoid situations in which data that cannot withstand vigorous scrutiny is used to support new regulation."6 According to the U.S. Chamber of Commerce, a pro-business group, the new provision would provide "a basis for the bureaucracy imposing $700 billion in annual regulatory costs..."7

Many supporters outside of industry praised the revision for allowing taxpayers to view directly the research they themselves subsidize.8 Some comments even included stories of past frustrations over the inaccessibility of data. The Salt Institute, for example, described a hard-fought battle over the accuracy of a government-funded study on nutrition.9 Still, many of the supporters complained about the narrow scope of the provision, favoring applicability to all government-funded research, not just published regulatory data.10

Scientific and academic organizations took a strong stance against the new rules. While for the most part, they appreciated the restriction of the changes to published regulatory data,11 they raised a number of concerns both about the Shelby Amendment and the vague language in the A-110 revision. They felt that by not effectively defining the terms "data" and "published" OMB had opened the door to a number of potential problems.

Several groups worried about the premature release of data and its potentially harmful consequences. In controversial studies, data released too early could allow interested parties to thwart potential regulation by harassing and intimidating scientists.12

The revision left some respondents concerned about collaborative research between federally-funded institutions and the private sector. They worried about unintended consequences on the Bayh-Dole Act, which awards patent rights to universities and businesses over federally-funded research. Release of data might jeopardize intellectual property protection and thus hamper public-private collaboration.13

Other criticisms of the revision focused on human research subject confidentiality.14 Some groups felt that "�compulsory premature disclosure of data could discourage the participation, or alter the behavior, of study participants, thereby jeopardizing important research�"15 Critics feared that if people suspected their personal medical information could be accessed by the public, they might not participate in the first place.

Another pragmatic complaint concerned the lack of specifics with regard to reimbursement mechanisms. The American Lung Association expressed anxiety that "much of the burden related to FOIA requests will be passed on to grantees, who have no ability to recoup the costs."16

Finally, a theme that appeared in many comments was the assertion that the FOIA procedure was an inappropriate mechanism to share research data. According to Rep. George Brown, "OMB's revision would eliminate the distinction between a grant and a contract. A grant is provided to support an activity we deem to be in the public interest; a contract is used for procurement."17

Second Revision to A-110


OMB released its second proposal on August 11, 1999 in the Federal Register. The proposal addressed the concerns of vagueness raised in many of the comments and attempted to improve the definitions of key terms.

"Research Data" was limited to recorded material and made to exclude preliminary analyses, trade secrets, copyrighted or patented material, and drafts of scientific papers. In addition, the FOIA exemption used to protect personal medical files was added to the provision.

The term "Published" was redefined so as to include material published in a peer-reviewed journal or cited by a Federal agency. The scope of the revision was limited to citations that actually supported federal regulations; guidelines and memos were excluded.

OMB also sought comments on a plan to restrict the proposal to regulations costing over $100 million. Finally, the proposal called for estimates on reimbursement costs and ideas for potential reimbursement mechanisms.

Final Revision to A-110


After receiving more than 3000 comments, OMB posted the final revision of Circular A-110 in the Federal Register on October 8, 1999.

OMB offered additional modifications to some key terms in order to address issues such as intellectual property rights. A three year data retention requirement for federally-funded scientists was set, but the concept of a $100 million impact threshold was removed.

After reviewing several suggestions, OMB detailed a reimbursement plan in which a Federal agency would serve as the middleman between the FOIA requester and the data provider.

The revised A-110 Circular became effective November 6, 1999.


Cost Accounting Standards

Cost Accounting Standards (popularly known as CAS) are a set of 19 standards and rules promulgated by the United States Government for use in determining costs on negotiated procurements. CAS differs from the Federal Acquisition Regulation (FAR) in that FAR applies to substantially all contractors, whereas CAS applies primarily to the larger ones.

CAS Applicability

A company may be subject to "full" CAS coverage (required to follow all 19 standards), "modified" CAS coverage (required to follow only Standards 401, 402, 405, and 406), or be exempt from coverage. However, a company under "full" coverage is not subject to a standard where it does not apply (e.g., a company which does not use standard costing does not have to comply with CAS 407).

"Full" coverage applies only when a company receives either one CAS-covered contract of US$50 million or more, or a number of smaller CAS-covered contracts totalling US$50 million. In addition to complying with all 19 standards (where applicable), the company must also file a CAS Disclosure Statement, which spells out the company's accounting practices (such as if certain costs are treated as direct contract charges or as part of overhead expense). There are two versions of the CAS Disclosure Statement: DS-1 applies to commercial companies while DS-2 applies to educational institutions.

"Modified" coverage applies when a company receives a single CAS-covered contract of US$7.5 million or more.

In some instances, a contract may be exempt from CAS standards:

  •     Contracts awarded to small businesses are exempt from CAS, regardless of contract size
  •     Any contract less than US$7.5 million is exempt, provided the company has not been awarded a contract greater than US$7.5 million, and also any contract less than US$650,000 is always exempt
  •     Contracts for commercial items
  •     Contracts awarded under sealed bid procedures, or where "adequate price competition" was available (the latter meaning where at least two companies had the ability to bid and perform on a contract, even if only one bid was later received)
  •     Contracts where the price is set by law or regulation
  •     Contracts awarded to foreign governments
  •     Contracts awarded to foreign concerns (only the disclosure statement and CAS 401 and 402 apply in this case) (See CFR 9903.201-1(b))
  •     Expired as of October 11, 2011: Contracts where performance will be performed entirely outside the United States (including territories and possessions)

Furthermore, in some instances even where a company is subject to a standard, different rules may apply within the standard itself as to what a company is required to do. As an example, under CAS 403, if Company A's "residual expenses" (defined as those expenses incurred by the home office – usually the corporate office – which cannot be identified to a specific contract, group of contracts, or company segment) exceed a specified percentage of revenue, Company A must follow a dictated "three-factor" formula to allocate such expenses, but if Company B's residual expenses do not exceed the percentage (even if, in dollar terms, they are greater), Company B may follow the formula but is not required to do so.


Cost Accounting Standards as applied to Educational Institutions
  • Located in A-21 (2 CFR 220)
  • Federal sponsored grants and contracts
  • Annual Disclosure Statement
  • Entities receiving <4@25 million in federally sponsored agreements annually are exempt from Disclosure Statement
  • Other exemptions apply
Four Basic Requirements:
  • Consistency in estimating, accumulating and reporting costs
  • Consistency in allocating costs
  • Consistency in cost accounting periods
  • Accounting for unallowable costs

Sample Test 4


1. Using the criteria contained in 2 CFR 220 (OMB Circular A-21), which of the following costs would most likely be allowable as a direct expenditure item on federal grant?
a. Costs of preparing the grant proposal
b. Break refreshments at a project-sponsored workshop.
c. Facility rental for a project staff holiday party
d. An amount specifically set aside for unanticipated expenses.

2. Which of the following is located within the National Institutes of Health?
a. National Library of Medicine
b. Centers for Disease Control and Prevention
c. Food and Drug Administration
d. National Institute for Occupational Safety and Health

3. Under which of the following conditions is a Current Cost and Pricing required?
a. For a federal contract over $1,000,000
b. For my federal subcontractor
c. From any institution receives more than $500,000 in federal funding.
d. As a standard certification submitted by institutions applying for federal grants

4.  Which of the following is mandated for the oversight of research involving recombinant DNA?
a. rDNA Committee
b. Biosafety Ethics Committee
c. Institutional Biosafety Committee
d. Institutional Biohazard committee

5.  Which of the following requires Institutional Animal Care and Use Committee (IACUC) review and approval governing the user of animals?
a. When any animal is used
b. Only when laboratory animals are used in instruction 
c. Whenever covered animals are involved in a protocol 
d. Only if a protocol involves sacrificing animals.

6. State and local governments are subject to which of the following OMB Circulars?
a. 2 CFR 220 (A-21)
b. A-102
c. 2 CFR 230 (A-122
c. A-133

7.  International Traffic in Arms Regulations (ITAR) are controlled by the 
a. United Nations 
b. U.S. Department of State.
c. U.S. Department of Homeland Security.
d. Bureau of Alcohol, Tobacco, and Firearms

8. The National Institutes of Health requires a written description of a program for providing  instruction in the responsible conduct of research for:
a. program project grants.
b. competing research project grants.
c. noncompeting research project grants.
d. Institutional National Research Service Awards

9.  The Office for Human Research Protection is administered by:
 a. a private agency.
 b. a nonprofit foundation.
 c. an independent federal agency.
d. a cabinet-level department.


10. Which of the following are two critical terminations clauses of the General Provisions of a federal contract?
a. Disputes and changes
b. Default and convenience
c. Default and stop work order
d. Stop work order and failure to conform





ANSWERS:
1.b.; 2. a; 3. a.; 4. c; 5. c.  6. b; 7. b.; 8. d; 9. d. ; 10.b


Sample Test 3


1. The impetus to change the ways in which federal agencies accept grant applications and manage grant awards has been mandated by
a. e-Government strategies.
b. new audit polities at the Office of Management and Budget.
c. Office of Science and Technology Policy
d. the Federal Financial Assistance Management Improvement Act of 1999 (Public Law 106-1073)

2. Federal regulations require that documentation of expenditures must be kept for how long?
a.    3 years after end of award period
b.    Varies with funding source
c.    5 years after end of award period
d.    7 years after end of award period

3. The Drug-Free Schools and  Communities Act requires:
a. annual testing of research personnel
b. Annual filing of assurance documents
c. Biennial review of the institution’s drug prevention program
d. Certifications filed with each sponsored agency

4. Which of the following is the institutional Animal Care and Use Committee responsible for reviewing in a grant application using animal subjects?
a. A listing of other funded projects using animals
b. Certifications that all animals to be used in a given project are Specific Pathogen  Free (SPF)
c. A description of how the animals will be housed and in what procedures they will be involved
d. A statement of other agencies to which a proposal using the same protocol will be submitted

5. Federal regulations require that documentation of expenditures must be kept for how long?
a. 5 years after end of the award period
b. 3 years after end of the award period
c. 7 years after end of the award period
d. Varies with funding source


6. According to OMB Circular A-110, unrecovered F&A costs on a federal award may be included as part of mandatory cost sharing or matching only with the prior approval of the federal awarding agency.
a. True
b. False

7. A PI on a federally awarded grant wants to charge travel costs to a project for attendance at a conference that is unrelated to the project.  Which of the following BEST explains why the PI cannot charge the travel costs to the project?
a. The travel costs do not provide any benefit to the federally sponsored project
b. Travel costs on the award are not allowable
c. It would be difficult to determine if the travel costs were a direct or indirect cost, and OMB
d. Circular A-21 requires consistent treatment


8. Anti-lobbying cert is required on federal grants, cooperative agreements exceeding a minimum of?
a. 100,000
b. 500,000
c. 1,000,000
d. 10,000,000

9. The National Science Foundation indicates decisions on the funding of grant proposals should normally take
a. 2-4 months
b. 6-9 months.
c. 10-12 months
d. 18-24 months

10. Which of the following agencies is responsible for administering the Animal Welfare Act?
a. Public Health Service
b. Dept. of Agriculture
c. Environmental Protection Agency
d. American Society for Prevention of Cruelty of Animals


ANSWERS:
1. d.; 2. b; 3. c.; 4. c.; 5. d.; 6. a. 7. a.; 8. a.; 9. b. 10. b.



Financial Reporting

  • SF272: Report on federal cash transactions
  • SF270: Request for advance or reimbursement
  • SF269: Quarterly, semi-annual, annual, end; Reports total awarded & total spent; Reports cost sharing required; Long and Short forms
  • External invoices

Facilities & Administrative Costs

Three Methods of Computing F&A Rates for Nonprofits:
  • Simplified Method: used when all major functions of the organization benefit from the indirect cost incurred to approximately the same degree.
  • Direct Allocation Mathod: more appropriately used when all join costs are prorated using bases which accurately measures benefits derived.
  • Multiple Allocation Base Method: used when an agency has several major functions which benefit from indirect cost in varying amounts. Multiple allocation method is seldom used by Non Profit Organizations.
Methods of Computing F&A Rates for Colleges and Universities:
  • Simplified Method: available to universities with direct funding under $10,000,000 & should be used when all major functions of the organizations benefit from indirect costs to approximately the same degree, should not be used when it produces results that appear inequitable to the Federal Government or the grantee.
  • F&A Cost Rate Proposal Method: required for grantees that receive > $10,000,000 of Federal funding in a fiscal year.  Discrete allocations of facilities & administrative cost pools are required in developing F&A cost rates.  Administrative components of the rate are limited to 26% of the total rate.  A 3.6% allowance is added to the rate for faculty performing administrative functions. 

F&A Costs: Types of F&A Rates:
  • Predetermined: rate established for period; no carry forward provision
  • Fixed: rate established for period; under-over-recovery adjusted during next negotiation
  • Provisional: estimated rat used until actual rate is determined
  • Final: rate applicable to a specified past period with no adjustments

International Traffic in Arms Regulations (ITAR)

  • Apply to projects that cannot meet the test of research being in the public domain
  • Either publications restrictions or limitations on access or dissemination of research results removes from "fundamental research"
  • In such cases, license from Dept of Commerce (EAR) or Dept of State (ITAR) required to ship technologies out of the country or in some instances allow access to persons who are not US citizens or permanent residents. 

STEVENS AMENDMENT

      The Stevens Amendment is a federal law enacted in 1991 that requires funding information to be included on all publications related to projects using federal funds.  This information must appear on all significant publications and documents prepared or printed with NCLB funds.  The statement must be on documents such as curriculums, district newsletters, student newsletters, published student project reports, or on a label on an oral history recording, etc.  The amount listed should be the cost of the document itemized by the amount from each NCLB Title project that funded the publication.  If local funds are used in cooperation with the title project(s), both amounts must be shown.  The statement must include:
  • the dollar amount of federal funds for the project;
  • the percentage of the total cost of the project that will be financed with federal funds;
  • the percentage and dollar amount of the total cost of the project that will be financed by non-governmental sources.

Taken from: http://webcache.googleusercontent.com/search?q=cache:B4UiR7fAEw0J:www.maine.gov/education/nclb/fy04forms/FY04%2520SPECIFIC%2520GUIDANCE.rtf+&cd=10&hl=en&ct=clnk&gl=us&client=firefox-a


The Stevens Amendment requires that when issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with Federal money, grantees shall clearly state: 1) the total cost of the program, and 2) the dollar amount of Federal funds for the project or program. 

Biosafety Biological Hazards

  • Microorganisms
  • Recombinant DNA (rDNA)
  • CDC List of Select Agents and Toxins
  • Genetically Engineered Organisms and Products
Biosafety Recombinant DNA
  • Guidelines for Research Involving Recombinant DNA Molecules
  • Five-person Institutional Biosafety Committee for review and approval
  • Nature of the research defines the level of review and containment required
  • Nonexempt research requires registration.

Select Agents and Toxins
  • Applies to ALL use of identified agents/toxins and is applicable both to individuals and entities
  • Between Feb 7,2003 and March 12, 2004, entities
    • designated a responsible official (RO)
    • developed
      • a safety plan and laboratory compliance program
      • an emergency response plan
      • a security risk assessment
      • a record management system
      • a theft, loss, or release notification procedure
    • acknowledged the criminal & civil penalties for violation

Radiation Safety
  • Only licensed use of radiation sources, radioisotopes, radiolabeled compounds
  • Regulated by the Nuclear Regulatory Commission
  • Radiation Safety Committee reviews use and protocols
  • Training required

Hazardous Materials
  • Statutory Basis
    • Sections 103 and 107 of the Contract Work Hours & Safety Standard Act (40 USC 327-330), supplemented by DOL regs at 28 CFR, Part 5
    • FAR, Subpart 23.3
    • OMB Circular A-110, Subpart D, Appendix A
  • Applicability
    • All awards over $2000 for construction
    • All awards over $2500 for other activities
  • Requires
    • Notification to employees
    • Preparation & submission of a material safety data sheet

Chemical Safety CSHA Lab Standard
  • Affects all facilities using hazardous chemicals (even those using small quantities)
  • Institutional Chemical Hygiene Plan must minimize employee exposure
  • Information and training
  • Medical exam for person showing symptoms of chemical exposure

Sample Questions:
1. Standards for handling radioactive materials are developed and  monitored by the
a. Nuclear Regulatory Commission.
b. Environmental Protection Agency.
c. Centers for Disease Control and Prevention
d. Occupational Safety  and Health Administration.
 
2.  Which of the following is mandated for the oversight of research involving recombinant DNA?
a. rDNA Committee
b. Biosafety Ethics Committee
c. Institutional Biosafety Committee
d. Institutional Biohazard committee
 
3. Which of the following best describes essential laboratory biosafety levels in medical research?
a. Biosafety cabinets class I, II, or III according to the agent under study
b. Basic and containment procedures designed to protect personnel and the environment
c. Special microbiological practices used to conduct procedures with high aerosol potential
d. Degrees of protection provided to personnel, environment, and community
 
4. Which of the following is essential to a Chemical Hygiene Plan?
a. Material Safety Data Sheet (MSDS) file
b. Monthly fire and safety drills
c. Public information program
d. Federal Food and Dru Administration inspection

 
Answers:
1. a; 2. c; 3. a; 4. a.

Investigational New Drug Studies

  • Food and Drug Administration (FDA-HHS)
  • Governed by 21 CFR 312
  • IND application must be submitted by sponsor to the FDA
  • No clinical investigations prior to FDA approval 
  • Required annual reports regarding the study

Title VII of the 1964 Civil Rights Act

makes it unlawful for employers to discriminate against any individual with respect to hiring, compensation, terms, conditions, or privileges of employment because of race, color, religion, sex, or national origin.

Contract Work Hours and Safety Standards Act (CWHSSA)

The Contract Work Hours and Safety Standards Act (CWHSSA) is a United States federal law that covers hours and safety standards in construction contracts.
The Act applies to federal service contracts and federal and federally assisted construction contracts over $100,000, and requires contractors and subcontractors on covered contracts to pay laborers and mechanics employed in the performance of the contracts one and one-half times their basic rate of pay for all hours worked over 40 in a workweek. This Act also prohibits unsanitary, hazardous, or dangerous working conditions on federal and federally financed and assisted construction projects.

Taken from: http://en.wikipedia.org/wiki/Contract_Work_Hours_and_Safety_Standards_Act

Small Business Act - Section 8


Section 8(a) of the Small Business Act (15 U.S.C. 637(a)) established a program that authorizes the Small Business Administration (SBA) to enter into all types of contracts with other agencies and to let subcontracts for performing those contracts to firms eligible for program participation. The SBA's subcontractors are referred to as "8(a) contractors." When, acting under the authority of the program, the SBA certifies to an agency that the SBA is competent and responsible to perform a specific contract, the contracting officer is authorized, in the contracting officer's discretion, to award the contract to the SBA based upon mutually agreeable terms and conditions.

The law requires that an 8(a) firm, such as an economically disadvantaged Indian tribe, must certify, on an annual basis, that it meets the statutory requirements regarding ownership and control.

The applicable regulations provide that individuals who are not socially and economically disadvantaged may be involved in the management of an 8(a) firm, and they may even be stockholders, partners, officers and/or directors of the firm.

Individuals (or other entities) involved in the management of an 8(a) concern may not:
a. Exercise actual control or have the power control the 8(a) concern.
b. Be an officer or director or more than a 10% owner, stockholder, or partner of another firm in the same business as the 8(a) concern.
c. Receive excessive compensation from the 8(a) concern as directors, officers, or employees.
d. Be former employers of the disadvantaged owner(s) of the 8(a) concern, unless it is determined that the relationship does not give the former employer actual, or the potential to, control.
e. Have an equity ownership interest of more than 10% in another 8(a) concern.
Nondisadvantaged individuals or entities may be found to have control or have the power to control in any of the following circumstances, which are illustrative only and not all inclusive:
a. The nondisadvantaged individual or entity provides critical financial or bonding support or licenses to the 8(a) concern which directly or indirectly allows the nondisadvantaged individual or entity to gain control of the 8(a) concern.
b. A nondisadvantaged individual or entity exercises voting control of the 8(a) firm through a nominee.
c. A nondisadvantaged individual or entity controls the corporation of the disadvantaged owners through loan arrangements.
d. Other contractual relationships exist with nondisadvantaged individuals or entities, the terms of which would create control over the 8(a) firm.

Saturday, May 19, 2012

Fly America Act

The Fly America Act refers to the provisions enacted by Title 49 of the United States Code, Subtitle VII, Part A, subpart I, Chapter 401, 40118 – Government-Financed Air Transportation.
The Fly America Act is applicable to all travel funded by United States federal government funds and requires the use of "U.S. flag" airlines (not to be confused with flag carriers) with a few exceptions. These individuals include U.S. federal government employees, their dependents, consultants, contractors, grantees, and others.

The Fly America Act is incorporated into the Federal Acquisition Regulations (FAR) at Subpart 47.4—Air Transportation by U.S.-Flag Carriers and is, therefore, applicable to all U.S. government contracts issued to U.S. and non-U.S. companies, except for commercial item contractors, which are exempt from the act under Part 12.503 of the FAR.

According to the United States Department of State (Transportation Dept, Aviation), the Fly America Act applies equally to non-U.S. nationals and non-U.S. companies or their representatives both within the U.S. and extraterritorially, regardless of enforcement difficulties or possible infringements of international law and personal liberty that this could represent.

The Fly America Act is generally regarded by non-U.S. interests as being anti-competitive and as unfairly favoring U.S. airlines and, particularly for non-U.S. contractors, can result in significant travel budget issues. However, it does offer U.S. airlines some recompense for the U.S. Government's Civil Reserve Air Fleet (CRAF) program and provides balance against some of the existing, largely obsolescent and, in many cases, inequitable bilateral U.S./non-U.S. Air Transport Agreements. This partly accounts for the U.S. State Department's reluctance to grant exception in accordance with 40 USC 40101 (e), International Aviation Policy or any other exemption provisions (see below). The U.S. is systematically replacing these ATAs by Open Skies agreements, which are considerably more liberal in their reciprocal arrangements. The most recently signed agreement is the Open Skies Agreement with the EU. A further treaty is being negotiated with China.

The Fly America Act does not prohibit travel on carriers associated with nations that have a "bilateral or multilateral agreement" with the United States; however, travelers must complete a declaration that such an agreement exists. Because rapidly expanding Open Skies agreements are considered qualifying "bilateral or multilateral agreement[s]", the provisions of the Fly America Act are less restrictive than in the past. A full list of Open Skies partners is available from the U.S. State Department.[1]

Sunday, May 13, 2012

Allocable Costs

A cost is allocable to a sponsored agreement if:
  • it is incurred solely to advance the work under the sponsored agreement.
  • if the cost is charged in accordance with relative benefits received or other equitable relationship.

OMB Circular A-21 "Cost Principles for Educational Institutions"

Contents of Circular: 
  • Sets forth allowability principles for the reimbursement of costs associated with Federally sponsored agreements (Direct and F&A)
  • Describes what costs can be included in the F&A rate and methods for its calculation
  • Prescribes methods to distribute F&A costs to various functions of the University (e.g., instruction, research, other activities)
  • Determination  and application of F&A rates
  • Simplified method for small institutions 
  • General provisions for selected items of cost
  • Certification of charges by "authorized official"

A-21, Section C.1:
  • The cost of a sponsored agreement is comprised of the allocable direct costs incident to its performance, plus the allocable portion of the allowable F&A costs of the institution...
  • Therefore, Federal sponsors reimburse the institution of the allowable costs of a project, including direct costs and F&A costs

Allocation and Documentation:
C.4.d. (1) Cost Principles.  The recipient institution is responsible for ensuring that costs charged to a sponsored agreement are allowable, allocable, and reasonable under these cost principles.
C. 4. d(2) Internal controls. The institution's financial management system shall enure that no one person has complete control over all aspects of a financial transaction.
C. 4. d. (4) Documentation
...if the institution authorizes the principal investigator or other individual to have primary responsibility, given the requirements of subsection d. (2), for the management of sponsored agreement funds, then the institution's documentation requirements for the actions of those individuals (e.g., signature or initials of the principal investigator or designee or use of a password) will normally be considered sufficient.

A-21 Section J:
J.1. Advertising:
Allowable for:
  • Recruiting of personnel for the project
  • Procurement of goods and services
  • Disposal of scrap materials
Unallowable for:
  • Advertising and public relations to promote the institution
  • Cost of promotional items and memorabilia
  • Cost of meetings related to other activities of the institution.
J.3 Alcoholic beverages are unallowable.
J. 5 Audit costs are allowable:
  • A-133 audits are typically F&A 
  • Certain audits can be charged directly if sponsor agrees.
J.9 Communication Costs.
  • Local telephone normally F&A
  • Long Distance cost may be direct 
  • Postage normally F&A

Assistance vs. Procurement

Assistance: generally, what the proposer wants to do.  Awards are either grants or cooperative agreements.

Procurement: generally, what the government buys [can include research].  Awards are contracts.

Contract vs. Gift

Grant (assistance)
  • project conceived by investigator
  • agency supports or assists 
  • performer defines details and retains scientific freedom
  • agency maintains cognizance
  • unilateral
Contract (procurement)
  • project conceived by agency (BAA< RFQ, RFP) agency procure service
  • agency exercises direction or control
  • agency closely monitors
  • bilateral


Gift: A gift from a donor may carry a stipulation as to its use, but there can be no expectation of benefit back tot he donor including the technical and financial reports common to sponsored agreements; it is donative in its purpose. It is likely a tax benefit to the donor.

Grant: is used when the principal purpose is to transfer money, property, services or anything ov value to recipient in order to accomplish a public purpose;  No substantial involvement is anticipated between government and recipient during performance of activity.

Cooperative Agreement: is used when the principal purpose is to transfer money, property, services or anything of value to recipient in order to accomplish a public purpose.  Substantial involvement is anticipated between government and recipient during performance of activity.

Contract: is used when the principal purpose is to acquire property or services for direct benefit or use of the federal government.  The sponsor determines that procurement contract is appropriate.  Contracts are very restrictive, can have high demands, and there is no expectation of cost sharing.

OMB Circular A-110

OMB  Circular A-110:  Uniform Administrative Requirements for Grants & Agreements with Institutions of Higher Educations, Hospitals and Other Non-Profit Organizations.

A-110 only applies to grants and cooperative agreements.  It does not apply to contracts.

Purpose: This Circular sets forth standards for obtaining consistency and uniformity among Federal agencies in the administration of grants to and agreements with institutions of higher education, hospitals, and other non-profit organizations.

Equipment:
Title to equipment acquired by a recipient with Federal funds shall vest in the recipient.

The recipient shall not use equipment acquired with Federal funds to provide services to non-Federal outside organizations for a fee that is less than private companies charge for equivalent services.

The recipient shall use the equipment in the project or program for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds and shall not encumber the property without approval of the Federal awarding agency. When no longer needed for the original project or program, the recipient shall use the equipment in connection with its other federally-sponsored activities, in the following order of priority: (i) Activities sponsored by the Federal awarding agency which funded the original project, then (ii) activities sponsored by other Federal awarding agencies.

During the time that equipment is used on the project or project for which it was acquired, the recipient shall make it available for use on other projects or programs if such other use will not interfere with the work on the project or program for which the equipment was originally acquired. First preference for such other use shall be given to other projects or programs sponsored by the Federal awarding agency that financed the equipment; second preference shall be given to projects or programs sponsored by other Federal awarding agencies. If the equipment is owned by the Federal Government, use on other activities not sponsored by the Federal Government shall be permissible if authorized by the Federal awarding agency. User charges shall be treated as program income.

When acquiring replacement equipment, the recipient may use the equipment to be replaced as trade-in or sell the equipment and use the proceeds to offset the costs of the replacement equipment subject to the approval of the Federal awarding agency.

The recipients' property management standards for equipment acquired with Federal funds and federally-owned equipment shall include all of the following.

Equipment records shall be maintained accurately and shall include the following information.
  • A description of the equipment.
  • Manufacturer's serial number, model number, Federal stock number, national stock number, or other identification number.
  • Source of the equipment including the award number.
  • Whether title vests in the recipient or the Federal Government
  • Acquisition date 
  • Information from which one can calculate the percentage of Federal participation in the cost of the equipment (not applicable to equipment furnished by the Federal Government)
  • Location and condition of the equipment and the date the information was reported.
  • Unit acquisition cost.
  • Ultimate disposition data, including date of disposal and sales price for the method used to determine current fair market value where a recipient compensates the Federal awarding agency for its share.

Equipment owned by the Federal Government shall be identified to indicate Federal ownership.
A physical inventory of equipment shall be taken and the results reconciled with the equipment records at least once every two years.
A control system shall be in effect to insure adequate safeguards to prevent loss, damage, or theft of the equipment. Any loss, damage, or theft of equipment shall be investigated and fully documented; if the equipment was owned by the Federal Government, the recipient shall promptly notify the Federal awarding agency.
When the recipient  no longer needs the equipment, the equipment may be used for other activities in accordance with the following standards. For equipment with a current fair market value of $5000 or more, the recipient may retain the equipment for other uses provided that compensation is made to the original Federal awarding agency or its successor.

Supplies and other expendable property:
Title to supplies and other expendable property shall vest in the recipient upon acquisition. If there is a residual inventory of unused supplies exceeding $5000 in total aggregate value upon termination or completion of the project or program and the supplies are not needed for any other federally-sponsored project or program, the recipient shall retain the supplies for use on non-Federal sponsored activities or sell them, but shall, in either case, compensate the Federal Government for its share.

Intangible Property.
The recipient may copyright any work that is subject to copyright and was developed, or for which ownership was purchased under an award.  The Federal awarding agencies reserve a royalty-free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use the work for Federal purposes, and to authorize others to do so.

The Federal Government has the right to:
  • obtain, reproduce, publish or otherwise use the data first produced under an award; and
  • authorize others to receive, reproduce, publish or otherwise use such data for Federal purposes.
In addition, in response to a Freedom of Information Act (FOIA) request for research data relating to published research findings produced under an award that were used by the Federal Government in developing an agency action that has the force and effect of law, the Federal awarding agency shall request, and the recipient shall provide, within a reasonable time, the research data so that they can be made available to the public through the procedures established under the FOIA.

Procurement Procedures.
All recipients shall establish written procurement procedures.  These procedures shall provide for, at a minimum:
  • Recipients avoid purchasing unnecessary items.
  • Where appropriate, an analysis is made of lease and purchase alternatives to determine which would be the most economical and practical procurement for the Federal Government
  • Solicitations for goods and services provide:
    • a clear and accurate description of technical requirements, etc.
  • Positive efforts shall be made by recipients to utilize small businesses, minority-owned firms, and women's business enterprises, whenever possible. 

Procurement records. Procurement records and files for purchases in excess of the small purchase threshold shall include the following at a minimum: (a) basis for contractor selection, (b) justification for lack of competition when competitive bids or offers are not obtained, and (c) basis for award cost or price.

Reports and Records.
Monitoring and reporting program performance.
Recipients are responsible for managing and monitoring each project, program, subaward, function or activity supported by the award.  Recipients shall monitor subawards to ensure subrecipients have met the audit requirements ...
The Federal awarding agency shall prescribe the frequency with which the performance reports shall be submitted.  Except as provided in paragraph ... performance reports shall not be required more frequently than quarterly or, less frequently than annually.  Annual reports shall be due 90 calendar days after the grant years; quarterly or semi-annual reports shall be due 30 days after the reporting period.  The Federal awarding agency may require annual reports before the anniversary dates of multiple year awards in lieu of these requirements.  The final performance reports are due 90 calendar days after the expiration or termination of the award.

Recipients shall not be required to submit more than the original and two copies of performance reports.

Recipients shall immediately notify the Federal awarding agency of developments that have a significant impact on the award-supported activities. Also notification shall be given in the case of problems, delays, or adverse conditions which materially impair the ability to meet the objectives of the award. This notification shall include a statement of the action taken or contemplated, and any assistance needed to resolve the situation.

Financial Reporting.
The Federal awarding agency shall determine the frequency of the Financial Status Report for each project or program considering the size and complexity of the particular project or program.  However, the report shall not be required more frequently than quarterly or less frequently than annually.  A final report shall be required at the completion of the agreement.

The Federal awarding agency shall require recipients to submit the SF-269 or SF-269A (an original and no more than two copies) no later than 30 days after the end of each specified reporting period for quarterly and semi-annual reports, and 90 calendar days for annual and final reports.  Extensions of reporting due dates may be approved by the Federal awarding agency upon request of the recipient.

Retention and access requirements for records. 
Financial records, supporting documents, statistical records, and all other records pertinent to an award shall be retained for a period of three years from the date of submission of the final expenditure report or, for awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, as authorized by the Federal awarding agency.

Closeout procedures.
Recipients shall submit, within 90 calendar days after the date of completion of the award, all financial, performance, and other reports as required by the terms and conditions of the award. The Federal awarding agency may approve extensions when requested by the recipient.

Buy America Act

The Buy American Act (BAA - 41 U.S.C. §§ 10a10d) passed in 1933 by Congress and signed by President Hoover on his last full day in office (March 3, 1933),[1] required the United States government to prefer U.S.-made products in its purchases. Other pieces of Federal legislation extend similar requirements to third-party purchases that utilize Federal funds, such as highway and transit programs.

The Buy American Act is not to be confused with the very similarly named Buy America Act, which came into effect in 1983. The latter, a provision of the Surface Transportation Assistance Act of 1982, is 49 U.S.C., section 5323 (j), and applies only to mass-transit-related procurements valued over US$100,000 and funded at least in part by federal grants.[2]

In certain government procurements, the requirement purchase may be waived if the domestic product is more expensive than an identical foreign-sourced product by a certain percentage, if the product is not available domestically in sufficient quantity or quality, or if doing so is in the public interest.
The President has the authority to waive the Buy American Act within the terms of a reciprocal agreement or otherwise in response to the provision of reciprocal treatment to U.S. producers. Under the 1979 General Agreement on Tariffs and Trade (GATT) Government Procurement Code, the U.S.-Israel Free Trade Agreement, the U.S.-Canada Free Trade Agreement, and the World Trade Organization (WTO) 1996 Agreement on Government Procurement (GPA), the United States provides access to the government procurement of certain U.S. agencies for goods from the other parties to those agreements. However, the Buy American Act was excluded from the GPA's coverage.

Taken from: http://en.wikipedia.org/wiki/Buy_American_Act

Freedom of Information Act (FOIA)

What generally will be released:
  • Application information only after the initial award
  • Notice of Grant Award information
  • Interim and terminal progress reports
  • Reports of expenditures 
  • Final report of grantee performance conducted by grantor
What generally will NOT be released:
  • Pending or disapproved applications
  • Salaries of named personnel
  • Information subject to the Privacy Act of 1974
  • Confidential personal or medical information
  • Summaries of discussion of application by advisory bodies
  • Proprietary information 


Sunday, May 6, 2012

The Belmont Report



Attempts to summarize the basic ethical principles of human subject research.  February 1976.

Objective: To provide an analytical framework that will guide the resolution of ethical problems arising from research involving human subjects.

Practice: Designed solely to enhance the well-being of an individual patient or client and that have a reasonable expectation of success.  Behavioral practice: To provide diagnosis, preventive treatment or therapy to particular individuals. 

Research: designates an activity designed to test an hypothesis, permit conclusions to be drawn, and thereby to develop or contribute to generalizable knowledge.  Research is usually described in a formal protocol that sets forth an objective and a set of procedures designed to reach that objective.

When a clinician departs in a significant way from standard oar accepted practice, the innovation does not , in and of itself, constitute research.  The fact that a procedure is “experimental,” in the sense of new, untested or different, does not automatically place it in the category fo research.  Research and practice may be carried on together when research is designed to evaluate the safety and efficacy of a therapy.

Basic Ethical Principles:
1.      Respect for Persons.
a.       Individuals should be treated as autonomous agents
b.      Persons with diminished autonomy are entitled to protections.
2.      Beneficence.
a.       Do not harm: one should not injure one person regardless of the benefits that might come to others.
b.      Maximize possible benefits and minimize possible harms
                                                              i.      Physicians are required to benefit their patients “according to their best judgment.”
3.      Justice.
a.       To each person an equal share
b.      To each according to individual need
c.       To each according to individual effort
d.      To each according to societal contribution
e.       To each according to merit

Applications:
1.      Informed Consent. Respect for person requires that subjects be given the opportunity to choose what shall or shall not happen to them. This opportunity is provided when adequate standards for informed consent are satisfied.
a.       Information
                                                              i.      Disclosure; sufficient information
1.      Research procedure
2.      Purposes
3.      Risks
4.      Anticipated benefits
5.      Alternative procedures (where therapy is involved)
6.      Statement offering the subject the opportunity to ask questions and to withdraw at any time.
7.      The subject should understand clearly the range of risk and the voluntary nature of participation.
                                                            ii.      When informing subjects of some pertinent information of the research is  likely to impair the validity of:
1.      Incomplete disclosure is truly necessary to accomplish the goals of the research,
2.      There are no undisclosed risks to subjects that are more than minimal
3.      There is an adequate plan for debriefing subjects, when appropriate, and for dissemination of research results to them.
b.      Comprehension
                                                              i.      Necessary to adapt the presentation of the information to the subject’s capacities. (on occasion, it may be suitable to give some oral or written tests of comprehension.)
                                                            ii.      Special provisions may need to be made when comprehension is severely limited (e.g. immaturity or mental disability)
1.      Respect for persons also requires seeking the permission of other parties in order to protect the subjects from harm. Such persons are thus respected both by acknowledging their own wishes and by the use of third parties to protect them from harm.
c.       Voluntariness:
                                                              i.      Free of coercion
1.      Coercion occurs when an overt threat of harm is intentionally presented by one person to another in order to obtain compliance.
                                                            ii.      Free of undue influence
1.      Under influence occurs through as offer of an excessive, unwarranted, inappropriate or improper reward or other overture in order to obtain compliance. 
2.      Also, Inducements that would ordinarily be acceptable may become undue influences if the subject is especially vulnerable.
2.      Assessment of Risks and Benefits:
a.       For the investigator, it is a means to examine whether the proposed research is properly designed.
b.      For a review committee, it is a method for determining whether the risks that will be presented to subjects are justified.
c.       For prospective subjects, the assessment will assist the determination whether or not to participate.
d.      Previous codes and Federal regulations have required that risks to subjects be outweighed by the sum of both the anticipated benefit to the subject, if any, and the anticipated benefit to society in the form of knowledge to be gained from the research.  In balancing these different elements, the risks and benefits affecting the immediate research subject will normally carry special weight.  On the other hand, interests other than those of the subject may on some occasions be sufficient by themselves to justify the risks involved in the research, so long as the subjects’ rights have been protected.  Beneficence thus requires that we protect against risk of harm to subjects and also that we be concerned about the loss of substantial benefits that might be gained from research.
e.       Procedure of assessment:
                                                              i.      Determination of the validity of the presuppositions of the research
                                                            ii.      The nature, probability and magnitude of risk should be distinguished with as much clarity as possible.
                                                          iii.      The method of ascertaining risks should be explicit, especially where there is no alternative to the use of such vague categories as small or slight risk.
                                                          iv.      It should also be determined whether an investigator’s estimates of the probability of harm or benefits are reasonable, as judged by known facts or other available studies.
f.       Justifiability:
                                                              i.      Brutal or inhumane treatment of human subjects is never morally justified
                                                            ii.      Risks should be reduced to those necessary to achieve the research objective.  It should be determined whether it is in fact necessary to use human subjects at all.  Risk can perhaps never be entirely eliminated, but it can often be reduced by careful attention to alternative procedures.
                                                          iii.      When research involves significant risk of serious impairment, review committees should be extraordinarily insistent on the justification of the risk (looking usually to the likelihood of benefit to the subject – or, in some rare cases, to the manifest voluntariness of the participating.
                                                          iv.      When vulnerable populations are involved in research, the appropriateness of involving them should itself be demonstrated. A number of variables go into such judgments, including the nature and degree of risk, the condition of the particular population involved, and the nature and level of the anticipated benefits. 
                                                            v.      Relevant risks and benefits must be thoroughly arrayed in documents and procedures used in the informed consent process.
3.      Selection of subjects:
a.       Individual justice: selection must exhibit fairness: They should not offer potentially beneficial research only to some patients who are in their favor or select only “undesirable” persons for risky research.
b.      Social justice: requires that distinction be drawn between classes of subjects that ought, and ought not, to participate in any particular kind of research, based on the ability of members of that class to bear burdens and on the appropriateness of placing further burdens on already burdened persons. 
c.       Thus, it can be considered a matter of social justice that there is an order of preference in the selection of classes of subjects (e.g., adults before children) and that some clases of potential subjects (e.g., the institutionalized mentally infirm or prisoners) may be involved as research subjects, if at all, only on certain conditions.